Solutions

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The meeting room management ecosystem is the true gateway to manage all aspects of meeting rooms.

It offers: 

• Interactive touch displays called Room Management Display (RMD) for every meeting room
• Module for integration with calendar (O365/GSuite) and web conference tool (Webex/ Zoom/Teams)
• Integration module that will control meeting room resources like HVAC and Lighting
• Module to integrate with Occupancy Sensor for automated activation of meeting room resources
• A module that would allow the user to order services from the pantry (Pantry • Mobile App for managing bookings and all other aspects of meeting room
• Mobile App for managing bookings and all other aspects of meeting room

The desk booking module allows users to book office desks from the convenience of a mobile/web app. The user can book a desk for himself/herself and for the entire team. 

Admin can create rules around the desk availability and release. Admin can also reserve desks for a team or function so that no other team can book it. 

The Desk Management module gives insight to the Management about employee desk usage. This information is useful in optimizing the company's real estate portfolio. The real estate portfolio can be optimized by: 

• Letting go of the excessive/unutilized desks, in the event of low desk utilization.
• Implementing hot desking in the event of high desk utilization.
• Adding additional shifts/desks in the event of very high desk utilization.

The HVAC and Lighting module can integrate easily with the existing BMS system to provide a gateway for further integration with third-party actuators. These actuators could be door access system, occupancy sensor, scheduling timers, or manual override through the web application and mobile app. 

In the absence of a BMS system, the HVAC module can integrate directly with DDC (Direct Digital Control) System having VAV (Variable Air Volume) and VFD (Variable Frequency Drives) devices. Also, the HVAC module is capable of integrating with VRV (Variable Refrigerant Volume) or the VRF (Variable Refrigerant Flow) System via third-party integration hardware.

The Lighting module can integrate with the existing LMS (Lighting Management system)

Also, the Lighting module can integrate directly with the DALI fixture via a third-party DALI Control module. 

On-boarding Lighting and HVAC services on the bluecoin IoT Platform helps in optimizing usage resulting in energy savings, better control, and improved user experience

Using a QR code-based ecosystem, the ticketing module can service all of the user’s needs. The module enables the following: 

• It allows the admin to create a unique QR code for every asset and populate a pre-programmed ticketing response against each asset.
• Assign asset owners in the system who would respond to the tickets created for each asset type.
• It allows the admin to take print of the QR code which can then be pasted on the asset.
• Through the mobile app, users can scan the QR code and see the pre-programmed ticketing menu available for the asset, and raise tickets against it.
• Based on the allocation rule defined in the platform, the tickets are automatically assigned, and the concerned technician can then respond to the ticket.
• The app also gives users and technicians the capability to chat live on the bluecoin IoT app to understand and resolve the ticket issue. The facility admin can view real-time ticket status and monitor SLA against each of them.

Using the same QR code-based ecosystem or via dedicated feedback tablet users can give star ratings to different services. 

The feedback tablet can be placed at a strategic location, e.g. at the restroom exit, to collect feedback on associated services. 

A unified dashboard shows the feedback summary against each service/asset. Based on feedback admin team can incentivize the service owner or take steps to improve the performance.

The visitor Management system maximizes the front desk’s efficiency. The system saves time for employees and visitors through pre-registration and check-in functionality. Apart from Kiosk, employees can access the solution through the web app and mobile app. The visitor management system module caters to every situation, including scheduled visits, unscheduled visits, symposiums, or a mass recruitment drive. 

Quick and touchless check in with QR code 

Using the dynamic QR code feature, visitors can check-in using their personalized device like a mobile phone without using the Kiosk. 

Integration with Active Directory or Create own local directory 

The visitor management module can integrate with Active Directory or maintain its local database for the host database. 

Integration with Meeting Room Management 

The visitor management module can integrate with the meeting room management module allowing users to schedule a visit and book a meeting room. 

Safety & Security 

As per the applicable compliance norm, the visitor log is preserved and maintained. 

Customizable approval process for entry of visitor material 

For enhanced security, the approval process flow can be customized and integrated with the visitor management module. It ensures that all visitor materials like laptops, etc. are pre-approved, and visitor check-in is hassle-free. 

Instant Notification via SMS / Email / Mobile App 

Upon check-in, the host gets notified so that they can quickly attend to the visitor, reducing waiting time for visitors. 

Real-Time Dashboard 

Real-time dashboard helps admin and security teams for analysis and trends.

The cafeteria Ordering system module is the centralized food ordering system that manages orders received across platforms including mobile apps and Cafeteria kiosks. Using this 

• Users can search for food items, select and order the same using the mobile app. Users can also pay for the order via app or can select the cash option for payment at the vendor counter
• Guests can use the kiosk to search for food items, select and order.
• Food Vendor can manage food menu, received and processing of orders from the web-based portal.

Using a mobile app users can order tea/coffee or other beverages to be delivered directly to a meeting room or Cabin. 

Users can select the pantry and see available beverage options. Upon selection and placing the order, the pantry/hospitality team shall receive the order over SMS/Tablet display and the same can then be fulfilled. 

The pantry module app can also be integrated with the meeting room module giving meeting room users to directly order from the meeting room module.

The Bluecoin IoT Platform has a native BACnet over IP stack that allows it to integrate with any standard BMS system. 

Integration with BMS allows the admin team to have a unified dashboard for BMS and IoT Systems.