Visitor Management system maximizes the front desk’s efficiency. The system saves time for employees and visitors through pre-registration and check-in functionality. Apart from Kiosk, employees can access the solution through the web app and mobile app. The visitor management system module caters to every situation, including scheduled visits, unscheduled visits, symposium, or a mass-recruitment drive.
Schedule meetings are pre-approved meetings that are initiated by the host. In this, the host can use a mobile app or web app to register guests and their visit details.
Alternatively, the scheduled visitor can also key-in details before arrival.
Upon arrival using the pre-approved code or by scanning the received QR code, the visitor can check-in quickly at the kiosk.
Unscheduled meetings are meeting requests initiated by the visitor after they arrive at the facility. In this, the visitor utilizes Visitor Management Kiosk at the lobby to key-in details and can request host for a meeting.
The host shall be immediately notified on the mobile app or email; and then can approve or reject the session.
For a scheduled symposium or a mass recruitment drive, the number of visitors checking in increases that usual and may result in a bottleneck at the check-in desk.
A pre-defined event link created in Visitor Management System and published beforehand will allow the visitor to register and check-in for the event on their personalized device.
Once the visitor reaches the event site with the pre-approved QR code, they can get a Visitor Badge printed
Using dynamic QR code feature, visitors can check-in using their personalized device like a mobile phone without using the Kiosk.
The visitor management module can integrate with Active Directory or maintain its local database for the host database.
The visitor management module can integrate with the meeting room management module allowing users to schedule a visit and book meeting room.
As per the applicable compliance norm, the visitor log is preserved and maintained.
For enhanced security, the approval process flow can be customized and integrated with the visitor management module. It ensures that all visitor material like laptop, etc. are pre-approved, and visitor check-in is hassle-free.
Upon check-in, the host gets notified so that they can quickly attend the visitor, reducing waiting time for visitors.
Real-time dashboard helps admin and security teams for analysis and trend.